ARTICLE VI: Officers

Section 1. Officers.

The officers shall be: Chair, Vice Chair, Recording Secretary, Corresponding Secretary, and Treasurer. The term "Executive Committee" shall also refer to these four officers.

Section 2. Meetings.

The Executive Committee shall meet at the request of the Chair or two (2) officers to:

  1. Recommend individuals for appointment to committees and coordinate the work of committees, ensuring that at least one (1) Director serves on each committee.
  2. Plan agendas and programs for Board meetings.
  3. Review and make recommendations on applications for membership.
  4. Handle any administrative business required between monthly meetings.

Section 3. Responsibilities.

The responsibilities of the officers are as folows:

  1. Chair. The Chair shall oversee the administration of UNSCC; preside over meetings; and represent UNSCC at the request of the Board of Directors. With the exception of the Nominating Commitee, the Chair shall be an ex-officio member of all other committees and shall be notified of all meetings.
  2. Vice Chair. The Vice Chair shall act as the Chair in the absence of the Chair; participate in membership recruitment; and perform other duties as required by the Chair or the Board.
  3. Recording Secretary. The Recording Secretary shall maintain the records of UNSCC, including minutes of all meetings, attendance records, and an accurate mailing list; shall provide a meeting sign-in sheet for Board of Directors meetings; and shall supply information from records when needed. After each Board Meeting, Recording Secretary shall distribute minutes to Board Members, office staff and Webmaster (if applicable) within two weeks.
  4. Treasurer. The Treasurer shall be responsible for financial transactions; shall maintain an accurate and up-to-date account of the organization's finances with a monthly report to the Board; shall keep a current record of the status of the member organizations' dues payments and voting rights; shal make financial recommendations; and shall submit a financial report and projected annual budget at the November meeting. The signatures of two officers will be required on all checks. Eligible signatures will be those of the Executive Commitee. At the discretion of the Executive Committee, the Executive Director may be added as an authorized signature(2). UNSCC financial records shall be audited annually or as requested by the Executive Committee, by a three (3) member committee appointed by the Board of Directors.

Section 4. Term.

  1. Officers shall serve a one-year term beginning at the close of the January meeting or until a successor is elected.
  2. No officer may hold a given office for more than two (2) consecutive terms.